Privacy Notice.
A plain-language summary of what we collect, why we collect it, and how to reach us about your information.
Updated October 20, 2026
Your Check-In answers stay in your browser
Our Check-In is an optional, unscored reflection — not a stress or anxiety test, screening, or diagnosis. The answers you select are held temporarily in the open page and used only to show your reflection back to you. The Check-In does not submit those answers to THI, email them, or save them in browser storage. They are not linked to a class sign-up or newsletter subscription.
Choose “Start over” or “Check in again” to clear your selections, or reload or leave the page. Anyone who can see your screen can see your selections and reflection, so take care on shared devices.
What a class sign-up sends to us
When you submit the class sign-up form, we collect your name, email address, selected session date, and class choice. You may also provide a phone number, prior arts or mindfulness experience, and general accessibility requests. Please do not include diagnoses, medical records, or treatment information.
Your submitted details are saved in our website’s private inquiry records, along with a submission time and reference. An email notification containing those details is sent to both our team inbox, THI@thehealinginitiatives.info, and thehealinginitiatives@gmail.com. We use them to respond to you, coordinate your class participation and accessibility requests, and communicate about the session. A class sign-up does not subscribe you to our newsletter; newsletter updates require a separate opt-in.
What we collect
When you submit an inquiry, class interest, volunteer, sponsorship, or newsletter form, we collect the contact details and preferences you choose to provide — such as your name, email, phone number, and notes about the program you're interested in.
How we use it
We use your information only to respond to your inquiry, coordinate participation, and — if you opt in — send program updates. You can unsubscribe from updates at any time using the link in any email.
Please do not send health information
The Healing Initiatives offers nonclinical creative wellness programming. We are not a healthcare provider and we do not request, need, or knowingly store medical records, diagnoses, or other sensitive health information. Please leave that information out of our forms.
The Healing Initiatives Inc. does not collect or maintain clinical records. Independent licensed practitioners use their own intake forms, consent documents, privacy notices, and secure record systems. THI may collect limited contact, scheduling, participation-preference, and general accessibility information for its nonclinical programs. Please do not submit diagnoses, treatment information, insurance information, medical records, or other sensitive health information through THI forms or email.
Clinical services, when available, are provided independently by licensed practitioners through their own practices. All clinical intake, consent forms, health forms, records, billing, and privacy notices are handled directly by the practitioner through the practitioner's secure systems. The Healing Initiatives Inc. does not receive, maintain, or control clinical records.
Sharing
We do not sell your information. We share it only with the service providers that help us operate the site and send email, and only as needed for those functions or when required by law.
How your details are protected
Sign-up details are sent over an encrypted HTTPS connection and kept in access-controlled website records. Visitors can submit a form but cannot browse submitted inquiries; the private inquiry inbox requires authorized administrator sign-in. Notification copies are also held in the two THI email inboxes above and handled by the team responding to submissions.
Our website hosting, data storage, and email delivery providers process information as needed to operate these services. Website visits may also generate technical information, such as page requests and error logs; this is separate from the Check-In’s answer handling. To discourage repeated form submissions, the form saves the time of your last successful submission in your browser, not a copy of your answers or contact details. No online service or email system can guarantee absolute security.
Your choices
You may ask us to access, correct, or delete the information you've submitted, including notification copies, at any time. We do not currently publish a fixed deletion schedule. Contact us about how long your submission is kept; any legal or operational limits on deletion will be explained when we respond. Email thehealinginitiatives@gmail.com or call 301-991-9209.